Patent Attorney Corporation MAEDA & PARTNERS has enacted the following personal information protection policy, has established the framework of personal information protection, and will facilitate personal information protection by ensuring that all of our employees recognize the importance of personal information and comply to the policy. When we collect personal information from you, we will disclose its use or purpose to you. Use of personal information will be restricted to the scope of the purpose disclosed to you in advance. If use of your personal information beyond the scope of the purpose disclosed when collected is necessary, we will notify you of it and take necessary steps.
1. Management of personal information
We will keep your personal information accurate and up-to-date, and will take necessary measures such as maintaining the security system, establishing a management system, and providing thorough employee education in order to prevent unauthorized access to, loss, damage, falsification, leakage, etc. of personal information, implement safety measures, and strictly manage personal information. Our person responsible for handling personal information and our staff who handles personal information will manage information appropriately in accordance with the basic policy on handling personal information.
Security management measures
We have enacted and published the personal information protection policy.
Personal information protection supervisor: Ryo Maeda
Personnel security measures
Based on the information security regulations, we provide training to all employees once a year. Matters related to confidentiality are stipulated in our workplace policies.
Physical security measures
In areas where personal information is handled, we have implemented measures to prevent unauthorized persons from viewing such information. We have also taken measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal information.
Technical security measures
We implement access control to limit the scope of personnel in charge and the personal information database that they handle. We have introduced a mechanism to protect information systems that handle personal information from unauthorized access from outside.
2. Purpose of use of personal information
Personal information obtained from you will be used within the scope of the following purposes of use. If the purpose of use is notified individually or publicly announced, it will be used in accordance with such a purpose.
Types of Personal Information
Purpose of use
Personal information of clients
Business contact with clients
Execution of contract
Information on services provided by our firm
Information on seminars and social events held by our firm
Responding to client inquiries or requests
Requests for questionnaires such as client satisfaction surveys
Personal information of business partner employees and temporary employees
Identification of business partner employees and temporary employees based on the performance of various contracts
Employees and former employees
Human resource management such as employment and recruitment, and business confirmation such as accounting and general affairs
Human resource and personnel management of our firm’s employees
Employment applicants
Contact, information provision and administrative procedures related to the recruitment selection of applicants
Personal information and cookie information obtained on our firm’s website
Cookies, etc. obtained are linked to personal information held by our firm and analyzed, and used to provide information on our firm’s services and events, etc., and for sales activities
Other
Purposes of use that have been notified to the individual in advance and agreed to by the individual
Note: Personal information includes personal information written on business cards exchanged by our firm.
3. Scope of collection of personal information
Personal information collected when registering: name, company name, job title, email address, etc.
Personal information collected when submitting an inquiry or comments: name, company name, job title, email address, etc.
4. Access analysis
Our firm’s website uses Google’s access analysis tool, Google Analytics. Google Analytics uses cookies to collect access information and improve the convenience of browsing this site. This data is collected anonymously and does not identify individuals. This function allows you to refuse collection by disabling cookies, so please check your browser settings. For more information about these terms, please see the Google Analytics Terms of Use page or the Google Policy and Terms page.
5. Prohibition of disclosure of personal information
Our firm will properly manage personal information obtained from clients and will not disclose or provide such information to third parties, except in the following cases:
when required by law,
when it is necessary for the protection of a person’s life, body, or property, and it is difficult to obtain the individual’s consent,
when it is particularly necessary for the improvement of public health or the promotion of healthy child development, and it is difficult to obtain the individual’s
consent, and
when it is necessary to cooperate with a national or local government agency, or a person commissioned by them, in carrying out duties prescribed by law, and
obtaining the individual’s consent is likely to impede the performance of such duties.
6. Security measures for personal information
We takes thorough measures for information security to ensure the accuracy and safety of personal information.
7. Inquiry, correction, and deletion of personal information
If you wish to inquire about, correct, or delete your own personal information, we will respond appropriately after verifying your identity.
8. Compliance with regulations and review of policy
We will comply with Japanese laws and regulations that apply to personal information we hold, and will review and improve our policy as appropriate.
9. Site security
When you register personal information, etc. on this site, we use a data encryption technology, Secure Sockets Layer, as a security measure on the network. This is a common technology used as a security measure for communication on websites, and when input data is sent to the Internet, the entire communication is encrypted to prevent interception. Our office will take reasonable care in managing personal information. However, please note that, due to the nature of the Internet, we cannot completely guarantee the confidentiality of personal information.
10. Recording of telephone calls
For quality assurance, your call may be recorded.
Security policy
Basic information security policy
MAEDA & PARTNERS recognizes the importance of information, including information disclosed by clients, personal information, and our firm’s trade secrets, and has established the following information security policy to maintain confidentiality of information handled in the course of our business.
1. Establishment of an internal system and information security policy
Our firm have established a management system necessary for maintaining and improving information security, and have established information security measures as official internal regulations.
2. Responsibility and continuing improvements
The firm’s management will take the lead in ensuring that the firm’s and clients’ information are securely protected by adhering to this policy.
3. Compliance with laws, regulations, and contractual obligations
Our employees will comply with laws, regulations, and standards related to the information assets used in our business activities, as well as the security requirements of our clients’ contracts.
4. Employee initiatives
Our employees will acquire the knowledge and skills necessary to maintain and improve information security and will ensure their commitment to information security.
5. Response to incidents
We have established procedures in response to information security incidents related to laws, regulations, and standards related to information security, as well as contracts with clients, and will mitigate the impact of such incidents.
Contact us for our personal information policy.
Patent Attorney Corporation MAEDA & PARTNERS
Shin-Daibiru Bldg. 23F, 1-2-1, Dojimahama Kita-ku, Osaka, 530-0004 Japan TEL.+81-6-4796-9966
9 a.m.-5:30 p.m., Monday-Friday (except national holidays)
